174 Mortimer Rd, Acacia Ridge Ph. 07 3277 6600
Dear Members and guests,
Welcome and thank-you for your enquiry regarding the event facilities at SOUTHS SPORTS CLUB.
The Club comprises a range of facilities ideally suited for Weddings, Engagement Parties, Birthday celebrations, Seminars, Corporate Events, Business or Charity meetings, in fact, almost any occasion that you might imagine may be accommodated!
With the arrival of our new venue caterers we now have a range of freshly written menus that bring an appetising value to any event, not to mention the ability to customise a selection of dishes to superbly complement your unique occasion.
Don’t let the numbers make you nervous though, intimate dinner parties for as few as ten guests are afforded the same level of dedication and attention to detail as corporate events for thousands!
As a venue, Souths offers four function areas that may be utilised separately or in combination to provide the optimum space and atmosphere required to ensure the success of your event.
Astills Restaurant, with its magnificent curved windows, and with access to a relaxed al fresco space provides an intimate elegance for smaller functions or meetings and can accommodate almost 100 guests for a standing function.
The Green Room, a spacious timber bar, perfect for pre-dinner drinks! and classic Federation styling, set the scene in the Green Room for a sophisticated event for up to 260 guests.
The Acacia Room, with the same Federation elegance, only with access to a full theatrical stage and servery, the Acacia Room is well suited to a variety of corporate and charity events and will accommodate almost 200.
Astills Function Centre, when the Green and Acacia rooms are combined as one the magnitude of your event has the ability to jump to a whole new level! Bring together the ability to hold almost 500 standing guests, provide professional band facilities and a classic Australian bar and you have the makings of a night to remember!
We invite you to come and visit us at Souths and take a look at what the Club has to offer.
The Administration or Event Manager will be pleased to show you around and discuss any aspect of your upcoming event.
TERMS AND CONDITIONS
CONFIRMATION OF BOOKING
To confirm your booking we require a security deposit of $250.00, which become part of your room hire fee.
Upon confirmation of booking, the room hire must be paid 28 days prior to the event.
Green Room: $500.00 Acacia Room: $500.00
Astills Function Centre (Green & Acacia Rooms combined) $1000.00
Astills Restaurant: $250.00.
All functions for a limited room hire time of no longer than 6 hours. All bar and entertainment must cease prior to 11.30pm.
All rooms are air-conditioned, with P.A. system, podium, white board, display tables, overhead projector and screen available should they be required.
Venue Hire and Beverage costs are payable to Souths Sports Club.
Payment of food and beverage can be made by cash or credit card and must be made five (5) working days before the event. Personal cheque is required 5 working days prior to the event. A surcharge of 15% applies Sundays & Public Holidays on the total of bill.
In the unfortunate event that a confirmed booking is cancelled, the security deposit is non-refundable.
While Souths Sports Club makes every effort to maintain prices as printed, we reserve the right to alter prices before Confirmation of Booking. In particular the Menu prices will depend on seasonal availability and CPI price increase.
FINAL ARRANGEMENT AND NUMBER OF GUESTS
The final numbers of guests is required Fourteen (14) days prior to the function. Charges will be based on the minimum numbers requested at time. Any addition numbers will be charged for.
All 21st Birthdays and any function that the Club deems as ‘high risk’ will be charged $300 for each Security Guard required. If additional costs for these guards are incurred, additional payment will be required from the person holding the function.
Alcoholic beverages will only be served to those persons over the age of 18 years. Guests must produce identification required by law if asked by Staff. If the guests do not comply they will be deemed underage.
We are licensed premises and do not permit liquor to be brought onto the premises by patrons. Intoxicated persons will not be served alcohol and may be removed from the premises.
Dry Tills Prior arrangements are required for a dry till amount. This amount must be paid 5 days prior to the function. Any additional amount on the dry till will be paid in full before the dry till amount is increased.
Occasionally, accidental damage can occur and whilst it is regrettable to all concerned, all damages will be deducted from the security deposit.
LINEN, LINEN NAPKINS AND CHAIR COVERS
Finger food, Stand-up, Wakes, Seminars, and informal gatherings that require linen there will be linen charges for the amount requested = $12.00 per cloth
Extra Linen required for Foyer, Registration, Presentation, Cake, Present and or trophy Tables incur a charge of = $12.00 per Cloth.
Chair Covers with coloured Sash = $6.20 per chair and Fanned Linen Napkins with coloured insert = $2.50 per napkin
On environmental and health and safety grounds we do not allow the use of glitter, confetti, rice etc. within the venue or outdoor areas. A fee for excess cleaning will be charged.
Under NO CIRCUMSTANCES are smoke machines to be used on the premises. If the alarms are activated by either smoke machines or accidental breakage of glass alarm points in your function, you are liable for any charges incurred by Souths Sports Club.
OUTSIDE FOOD & BEVERAGE
NO FOOD OR ALCOHOL IS ALLOWED TO BE BROUGHT IN ILLEGALLY, ANY FUNCTION BREACHING THIS CONDITION WILL BE CANCELLED, AND PAYMENTS FORTIFIED, NO QUESTIONS ASKED.
I hereby understand and accept the above Terms and Conditions of Souths Sports Club
Client Signature Management/Administration
firstname.lastname@example.org or (07) 3277 6600
Event Booking Form
NAME: ———————————————————(m/ship No.)———————-
FUNCTION OCCASSION: ————————————–
NO. OF PEOPLE:———–Adults———Children———(high chair)————————
NAME OF M.C.:————————————————————————————-
TIME OF GUESTS ARRIVAL:———————————————————————-
TIME OF COUPLES ARRIVAL:——————————————————————–
TIME ALL PERSONS TO VACATE PREMISES:—————————————————
TYPE OF ENTERTAINMENT:———————————————————————-
TIME ENTERTAINMENT TO START:————————Finish——————————
TABLE PLAN: ——————————————————————————
BRIDAL TABLE REQUIRED:————————————————————————
SPECIAL REQUESTS (e.g.) Dance floor: ————————————————————
MENU SELECTION: ————————————————————————————-
TIME FOOD TO BE SERVED:————————————————————————
I, the applicant————————— verify that the above information is correct and to my approval. I understand that my $250.00 holding/deposit is non-refundable if the function is cancelled 30 days or less prior to booking. Hall hire must be paid 7 days prior to the event.
SIGNATURE of APPLICANT ———————————————————————-
TYPE OF FUNCTION———————————————–Date————————
NO. OF PEOPLE———————Adults—————-Children—————————-
LIMIT FOR DRY TILL—————————————————————————-
TABLE SERVICE OF LIQUOR, YES/ NO- DETAILS——————————————–
TIME DRINKS ARE TO BE SERVED————————————————————-
TIME DRINKS ARE TO FINISH——————————————————————
WILL TOASTS BE MADE————————————————————————–
SELECTION OF CHAMPAGNE——————————————————————-
NO. OF BOTTLES REQUIRED——————————————————————–
NO. OF DRINK WAITERS REQUIRED———————————————————-
ROOM REQUIRED: GREEN ROOM, ACACIA ROOM,
(PLEASE CIRCLE) BOTH ROOMS
HALL HIRE PAID————————————–REC NO.———————————
SECURITY DEP. PAID————————REC NO.—————————-